Job Description

HR Coordinator- India

Job Summary: We are seeking a proactive and detail-driven Employee Experience Associate to join our dynamic Employee Experience team. You will act as the primary contact for employees on HR-related topics, support global employee experience programs, and assist in the daily delivery of HR functions like onboarding, employee records, engagement, and offboarding. This role provides a great opportunity to gain hands-on HR experience and reports to the India EX Manager.Responsibilities:

Onboarding

• Support new hire onboarding through the coordination of induction schedules and smooth integration into the company.
• Manage the local buddy program by working closely with people managers to gather key details for program implementation.
• Partner with the Global Onboarding team to enhance and personalize the interactivity and creativity of global onboarding sessions.
• Employee Records and Documentation:
• Timely submit updates to department, position, and reporting structure changes in the global HRIS and auditing system, ensuring their accuracy.
• Develop a proactive tracking system to ensure the BGV-Background Verification process for new hires is completed within the expected timeframes. Establish clear guidelines for identifying and addressing outliers or delays, allowing for quick intervention and resolution.

Performance Management

• Administer the 90-day probation process for QB India.
• Develop and initiate performance improvement plans for underperforming employees, guiding discussions with managers to address key areas of improvement.
• Employee Relations:
• Serve as a point of contact for initial employee inquiries and escalate issues as needed.
• Support HR team in maintaining a positive work environment.
• Act as the main point of backup for the HR Manager in their absence, ensuring continuity of HR operations.

Employee Engagement

• Facilitate and run the Employee Satisfaction survey plans throughout Quickbase India, ensuring effective execution and participation of the program.
• Participate in developing and managing logistics for Employee engagement/cultural events in India.
• Collaborate with cross-functional teams to promote a positive employee experience and foster a culture of diversity, equity, and inclusion.

Offboarding

• Assist in managing the offboarding process for departing employees, including scheduling exit interviews and initiating exit records in HR tools.
• Track offboarding clearance and ensure that all steps are executed efficiently and within the required timeline.

Qualifications

• 1-2 years of experience in HR with Bachelor’s degree in human resources, Business Administration or a related field.
• With a focus on employee experience, onboarding, offboarding, employee relations & engagements
• Strong understanding of HR principles and best practices

Skills

• Excellent interpersonal and communication skills with the ability to build relationships at all levels.
• Demonstrates initiative in problem-solving and works effectively both independently and within a team environment.
• Ability to multitask, proactive, and adapt in a dynamic work environment
• Detail-oriented with strong organizational and time-management abilities.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with HRIS software is a plus.